Privacy Policy

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GDPR - WHAT INFORMATION DO WE HOLD? 

As a client of Statehouse Financial Management Limited the data we hold has been completed from the services that you have engaged us to provide in the past as per the agreement we have with you. We use this data to enable us to carry out specific functions and report writing for which we are responsible. We will not collect any personal data from you that we do not need in order to provide the services we have agreed to provide you with. You do have the right to object to this processing, but if you do not provide us with this information then we will be unable to provide the services requested. 

THE LAWFUL BASIS ON WHICH WE USE THIS INFORMATION 

We will process your data in order to complete our obligations under this contract for services into which you have entered. We would be unable to fulfil our obligations under this contract if we did not process your personal data. 

WHY DO WE COLLECT THIS DATA? 

The main reason we collect this data is to complete the services for which you have entered into a contract with us. Without knowing any of this information, we would be unable to fulfil our legal and regulatory obligations. Therefore, it is essential we collect this information. If we need to collect special category data (e.g. health or mental conditions, trade union membership, biometric data (verification or identification data)) we will obtain your explicit consent first.

HOW WILL WE COLLECT YOUR DATA? 

We will collect and record your data from a variety of sources; however, we rely mostly on this information coming directly from yourself. We will collect this information usually over a series of meetings, but most of this will be collected during our fact-finding meeting. We may also collect this data from third parties such as, credit checks, your employer, as an example. 

WHO WE WILL SHARE THIS INFORMATION WITH 

We can share this information with UK third-party companies that also follow the guidance of the GDPR legislation and the FCA. We do not share information without consent unless the law and our policies allow us to do so. If you choose to proceed with any of the recommendations given by Statehouse Financial Management Limited, we will share your data with external organisations such as fund providers and platforms, where needed. 

HOW LONG WILL WE HOLD YOUR DATA? 

As we have entered into a contract for services, we will need to retain your data for a certain period of time to be able to carry out that contract. We, throughout the relationship not just at the beginning, will take reasonable steps to keep your personal data up to date. In addition to this, we are also subject to regulatory requirements which require us to retain your data for a specified period of time. 

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk 

Please note that you may withdraw this consent at any time by notifying the Data Protection Officer using the following email address: support@statehousefinancial.co.ukor writing to PO Box 483 STROUD GL6 1PB. 

MARKETING 

From time-to-time, we (or one of our associated companies) may wish to contact you to offer additional products or services which may be of interest to you. If you are concerned about any aspect of our privacy arrangements, please speak to us.